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Amendments to Livable Communities grant agreements that propose to change grant-funded activities

8/1/2008

Criteria

• The requested amendment must be consistent with the scope and intent of the original grant award made by the Council’s governing body, and the request must be made prior to the expiration of the grant agreement.
• Requested grant amendments that propose a use of funds that differs substantially from the purpose for which funding was awarded by the Council’s governing body (e.g. a request to use funds awarded for asbestos remediation, instead, to pay for site acquisition), will be denied.

 

Decision Maker

The Community Development Director or the Director of Housing and Livable Communities is the decision maker for this type of amendment to an LCA grant agreement.

 

Process

1. The grantee submits a written request to amend the grant agreement to LCA staff, describing in detail the proposed new use of funds. An email is acceptable.
2. LCA staff will promptly acknowledge receipt of the request and contact the grantee if further information is necessary.
3. LCA staff will review the request, evaluate the proposed changes, and make a recommendation to the decision-maker.
   1. If the amendment is approved, LCA staff will work with the Council's Office of General Counsel to draft the amendment and will then work with the grantee to execute the amendment.
   2. If the amendment is denied, LCA staff will notify the grantee that funds can be expended only for purposes consistent with the original grant and that, if funds cannot be used as originally intended, the grantee must communicate that fact in writing and relinquish any unexpended funds to the Council for distribution through application processes in future funding cycles. The grantee may submit a new application for consideration during a future grant round.